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 Questions To Ask Before You Award The Contract

I. Not all payroll vendors provide equal services & systems.
II. Request a list of current payroll types: municipal, BOE, etc. for references.
III. Most Important - Does the vendor you are considering have an electronic tax payment service, which Eliminates Risk by Keeping You in Control of Your Tax Dollars?
a. Will the prospective vendor be in compliance with N.J.A.C. 5:30 - 17 Electronic Disbursement Controls for Payroll Purposes Law of May 2003?
b. Who has control of the Tax Deposits?
c. Does the prospective vendor impound all payroll tax liabilities & hold them in an escrow account prior to payment?
IV. Are you confident that the vendor you are considering can do a municipal, BOE, housing authority, etc. payroll correctly?
a. Will the vendor calculate the required medical deduction or make you do it?
b. Will the vendor you are considering calculate pension correctly on a per payroll basis?
c. Will the vendor you are considering be calculating pension according to the NJ State Pension Board requirements?
d. Can the vendor you are considering handle the Defined Contribution Retirement Program (DCRP)?
e. Does the vendor you are considering understand & handle Pension Shortage & Reimbursement requirements correctly?
f. Does the vendor you are considering provide Quarterly PERS & PFRS reports exactly in the ROC format?
g. Does the vendor you are considering handle multiple Police earnings that differentiate from non-pensionable & pensionable?
h. Does the vendor you are considering breakout Extra Compensation into clearly identified specific earning types?
i. Does the vendor you are considering split out wages automatically to specific budget line items?
j. Can the vendor you are considering create a budget interface data file that will eliminate the need to manually enter the data into the budget G/L system?
k. Can the vendor you are considering issue Agency & Garnishment Deduction Checks out of the payroll agency account on a per payroll, monthly, quarterly, or any multiple frequency basis?
l. Does the vendor you are considering have Accrual Reporting with management reports & balances on check stubs?
m. Does the vendor you are considering have an automatic W-2 Group Term Life Insurance (over $50K) imputed income calculation & report?
n. Does the vendor you are considering have an easy way to handle Third Party Sick Pay calculations & reports?
o. Does the vendor you are considering have an easy way to handle Worker’s Compensation Reductions and Reimbursements?
p. Does the vendor you are considering provide a remote services report viewer system to allow for same day review and printing of all payroll reports within one hour of processing?
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